Job Bulletin - - Williamson County Administrative Specialist Reporting directly to a Juvenile Service Manager or Director, responsible for providing administrative support to an assigned division by performing reception and clerical duties. EXAMPLES OF WORK PERFORMED - Provides continuous coverage at a reception desk to assist visitors and callers - Receipts funds for probation, restitution, court, and child support fees - Assists in copying, filing and auditing invoices - Enters and verifies data within the Juvenile Case Management System (JCMS) database - Creates and maintains various reports, forms, worksheets, and informational materials - Ensures comprehensive filing systems are maintained and up to date - Retrieves, sorts and distributes incoming mail and fax documents - Assists in planning and executing special projects and events - Assists with policy and procedure updates - Cross-trains with other office staff to ensure continuity of departmental operations - Attends all meetings and trainings, as required - Performs special duties as assigned Detention Assignment - Processes and audits detention intake data - Oversees RAPTOR data system and compiles monthly visitor and volunteer activity Court Assignment - Processes juvenile arrest documentation - Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance - Maintains and produces caseload reports Probation Assignment - Processes and audits probation case data - Records probation details within DPS database - Creates and tracks various correspondence related to probation - Performs school records requests Records Assignment - Performs record/file maintenance and quality assurance - Reviews and prepares all documentation relating to sealing of records for eligible youth - Verifies data within case management system and enters applicable notes - Scans and/or prepares records for destruction ORGANIZATION RELATIONSHIPS - Reports directly to – Juvenile Services Manager or Director - Direct Reports – No PHYSICAL DEMANDS - Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening - Position involves some driving related to errands and meetings ENVIRONMENTAL FACTORS - Work is primarily indoors in an air-conditioned environment - Occasional contact with persons accused or adjudicated of crimes IRREGULAR